Job Description

Description Robert Half is partnering with a reputable client in the construction industry to fill the role of Administrative Assistant. The Administrative Assistant will serve as a key team member, providing administrative and operational support to ensure the smooth functioning of the construction office. This role requires excellent communication, organizational, and multitasking skills. The ideal candidate will have experience in administrative roles, preferably in the construction or related industries, and a knack for handling scheduling, documentation, and vendor coordination. Key Responsibilities + Assist with daily administrative tasks, including managing schedules, responding to emails, and answering incoming phone calls. + Prepare, proofread, and distribute construction documents, including contracts, proposals, and project reports. + Maintain and update project files, vendor records, and compliance documents in both digital and physical formats. + Support the construction team with scheduling meetings, tracking deadlines, and organizing project timelines. + Process invoices, purchase orders, and expense reports, ensuring accuracy and timely submission. + Coordinate with vendors, contractors, and subcontractors to ensure timely delivery of materials and services. + Oversee office supplies inventory and place orders when necessary. + Provide support for special projects and events, including team site visits and client meetings. Requirements + 2-4 years of experience in administrative roles, with construction or project management experience a plus. + High school diploma required; associate degree or higher in a relevant field preferred. + Advanced skills in Microsoft Office Suite (Excel, Word, Outlook); familiarity with construction management software (e.g., Procore or Buildertrend) is an advantage. + Strong written and verbal communication skills, with the ability to interact effectively with team members and external partners. + Proven ability to manage multiple tasks, maintain deadlines, and take initiative in a fast-paced setting. + High accuracy in managing project documentation, invoices, and other administrative responsibilities. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, For contractors, For subcontractor,

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