ADMINISTRATIVE ASSISTANT (CITY MANAGER'S OFFICE) Job at City of Newport Beach, CA, Newport Beach, CA

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  • City of Newport Beach, CA
  • Newport Beach, CA

Job Description

ADMINISTRATIVE ASSISTANT (CITY MANAGER'S OFFICE) Location Newport Beach, CA : Definition

The City of Newport Beach is seeking an Administrative Assistant to the Assistant City Manager. Currently, there is one full-time (non-exempt) vacancy. The ideal candidate will possess exceptional organizational abilities, strong communication and customer service skills, and a keen attention to detail.

If you are currently a City of Newport Beach Administrative Assistant interested in transferring, please apply online to indicate your interest. Please note, you will be excused from any testing processes which you have already completed. Position Highlights:
  • Provides executive-level support to the Assistant City Manager
  • Works closely with the Executive Assistant to the City Manager in coordinating the administrative operations of the department
  • Maintains calendars, makes appointments, schedules meetings, and coordinates departmental activities
  • Interacts with elected and appointed officials, department directors, and provides administrative support to City committees
  • Coordinates department personnel-related matters including payroll
  • Works collaboratively with other departments
Ideal Fit:
  • Strong executive support and communication abilities
  • Highly organized
  • Experienced in working in a fast-changing environment
Schedule:
  • This position may work a 5/40 or 9/80 schedule
Selection Components:
  • Application Evaluation: Applications will be accepted on a continuous basis with the first review date on January 3, 2024 or at 150 applications- whichever occurs first . Applicants who apply after the first review are not guaranteed to be considered for the recruitment. In order for the application package to be considered complete, candidates are required to attach their resume to their online application.
  • Computer Skills Testing: Those candidates deemed most qualified as reflected in their online application will be invited to computer skills testing for Microsoft Word and Excel.
  • Virtual Interview: Passing candidates will be invited to a virtual interview tentatively scheduled for the week of January 29, 2024 . Successful candidates will be placed on an eligibility list that may be used to fill future vacancies as they occur.
Retirement: The City offers an excellent benefit package and membership in the California Public Employees' Retirement System (CalPERS). The retirement formula is based on appointment date and membership status with CalPERS and the employee is required to contribute 11.5% of pay towards the retirement benefit. Essential Duties

Please review the online job specification for a more detailed description of essential duties.

Qualifications

Please review the online job specification for a more detailed description of specific qualifications.

Experience & Education and License/Certificate A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four or more years of increasingly responsible administrative, secretarial, and clerical experience. Government experience and experience working closely with senior management, boards, and commissions desirable. Education: Equivalent to graduation from high school. Additional coursework or training in office administration, business administration or a related field desirable. License/Certificate: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record are required. Please Note : Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

Job Tags

Full time, Remote job,

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