Job Description

Job Posting: Assistant Director of Finance

Xavier High School - Middletown, CT

Starting Date: November 3, 2025

The Xavier High School Finance Office is committed to advancing the mission of Xavier High School by providing accurate and timely financial services, with exceptional customer support for the Xavier community.

Reporting to the Director of Finance, the Assistant Director of Finance is the tuition and student accounts coordinator managing tuition contracts, accounts receivable, and accounts payable processes, ensuring accurate financial tracking and responsive communication with families and vendors. This role supports payroll, employee benefits, and audit preparation, contributing to the school’s financial integrity and operational efficiency through meticulous recordkeeping and collaboration with the Director of Finance.

The ideal candidate has experience in accounting, preferably in a private school or nonprofit.

DUTIES AND RESPONSIBILITIES:

· Prepares annual tuition contracts for all grades using Blackbaud Enrollment Management.

· Manages parent tuition accounts through the Tuition Management system, responding to parent inquiries regarding tuition billing and payment options.

· Reviews and prepares weekly reports on delinquent accounts; contacts families to arrange payment plans.

· Enters student contract data into Enrollment Management.

· Assists the Director of Finance with the financial aid process.

· Balances outstanding receivables with the general ledger for year-end audit

· Prepares bank deposits for miscellaneous payments and in-school tuition payments.

· Processes credit card transactions and prepares related journal entries.

· Manages daily A/P operations and responds to related inquiries

· Matches purchase orders with approved invoices and maintains the payable database

· Verifies expenses against appropriate general ledger accounts

· Prepares weekly checks, matches them to invoices, and organizes for signature

· Downloads check register to Excel and uploads to Positive Pay Banking System

· Prepares CERT-119 Tax Exempt forms

· Maintains organized A/P files and documentation for audit purposes

· Prepares onboarding and termination paperwork for employees.

· Submits health insurance enrollment forms to the Diocese.

· Reconciles monthly health, dental, and vision insurance invoices with the Diocese.

· Assists in processing bi-weekly payroll using ADP

· Assists the Director of Finance and external auditors with year-end review by providing supporting documentation.

· Prepares journal entries and financial reports as needed.

SKILLS AND EXPERIENCE REQUIRED:

• Accounting experience is required.
• Minimum 3 years of progressive accounting experience, preferably in a private school environment and/or a non-profit.
• Strong working knowledge of GAAP and nonprofit accounting standards.
• Strong interpersonal and communication skills
• Strong computer skills with proficiency in accounting software, Excel, and preferably Blackbaud.
• Commitment to the values of a Catholic school environment

Salary Range: $50,000 - $55,000

Xavier by the numbers:

• 537 students and 70 faculty/staff
• 100% Graduation Rate and a 97% College Matriculation Rate (31% into top 100 colleges and universities)
• 91% of Xavier's seniors take college credit courses
• 91% of Xavier's faculty have advanced degrees
• A rich offering of 37 clubs and 18 sports and a strong tradition of extra-curricular excellence

Application Process:

If you are interested in joining the talented staff at Xavier High School, and to making a lasting impact on the lives of young men, please submit the following application materials:

Resume/CV

Cover Letter

3 Letters of recommendation

Transcripts or Certification Documents (if applicable)

Applications should be submitted to [email protected].

Xavier High School is an equal opportunity employer. We encourage applicants of all backgrounds and experiences to apply.

Join us in our mission to educate and empower the next generation of leaders in a nurturing and diverse environment. Be part of the legacy; apply today!

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person

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