Job Description

Job Title: Construction Administrative Assistant

Location (city, state): Bethesda, MD

Industry: Construction / Administrative Support

Pay: $25–$27 per hour (contract-to-hire) / $70K–$80K conversion salary range (up to $85K considered for highly qualified candidates)

About Our Client:

Addison Group is working with a reputable construction organization in the Bethesda area that is seeking a skilled and proactive Construction Administrative Assistant to support their growing team. This position is contract-to-hire and intended to convert to a permanent role with long-term growth potential.

Job Description:

This is a great opportunity to join a well-established construction team in an administrative support role where you’ll play a key part in coordinating project documentation and streamlining internal processes. The team is looking for someone who can bring energy, accuracy, and organization to the role—and elevate current workflows.

Key Responsibilities:

• Draft and maintain essential project documentation including schedules, contract templates, and work authorizations
• Coordinate and prepare purchase orders, agreements, and change orders for various projects
• Monitor and track vendor insurance documentation for compliance purposes
• Compile bid information and assist project managers with bid evaluations and reporting in Excel
• Serve as a point of contact for internal team members and vendors, communicating clearly and professionally via phone and email
• Utilize tools such as Microsoft Excel; familiarity with Procore and/or PDF editing tools is a plus

Qualifications:

• 3–5 years of administrative experience in a construction setting (general contractor, subcontractor, or similar)
• Bachelor’s degree required
• Proficient in Microsoft Excel and general document management tools
• Strong organizational skills, attention to detail, and the ability to work across multiple teams
• Comfortable with a fast-paced, collaborative environment and managing multiple priorities
• Excellent communication skills—both written and verbal—with an ability to follow up proactively

Additional Details:

• Type: Contract-to-Hire (CTH)
• Hours: Monday–Friday, 8:30 AM–5:00 PM
• Onsite: 100% in-office, Bethesda, MD
• Start Date: Immediate availability preferred; 1–2 week notice periods accepted
• Interview Process:
  • Round 1: Virtual interview with department leads
  • Round 2: Onsite interview with key leadership

Perks:

• Opportunity for long-term placement with a stable and growing organization
• Comprehensive benefits upon conversion
• Collaborative team environment with exposure to senior leadership
• Competitive compensation with room for salary growth upon permanent hire

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

#Admin5

Job Tags

Hourly pay, Permanent employment, Contract work, For contractors, For subcontractor, Local area, Immediate start, Remote job, Monday to Friday,

Similar Jobs