Job Description

Archdiocese of New York

Metropolitan Tribunal

Administrative Assistant/Notary to Judge

February 2025

Overview/Purpose:

The Notary functions as a legal assistant.  In addition to the skills of an assistant, the notary will facilitate the various canonical procedures for which the Tribunal is responsible.

Reports to:Moderator of the Tribunal

Work Location:          1011 1st Avenue, New York, NY 10022

Responsibilities:

• Process marriage cases and other canonical cases according to the requirements of canon law and the practice of the Metropolitan Tribunal.
• Act as Notary for all formal testimonies taken.
• Assist the Judge(s) with scheduling and correspondence.
• Transcribe and type testimonies when necessary.
• Prepare letters and decrees for cases and track their progress using Canonical, the Tribunal’s case management system.
• Ensure accuracy, completeness, and professionalism of all materials produced.
• Answer the telephone in a courteous manner and assist clients when necessary.
• Deal with difficult individuals in a professional, calm, attentive, and firm manner.

Education, Experience, and Skills:

• Knowledge of, and firm commitment to, the teachings of the Church regarding marriage.
• A firm commitment to the administration of justice with charity in the Church.
• Bilingual English and Spanish is preferred. Fluency in Italian, Albanian, or Polish is a plus.
• Ability to maintain confidentiality.
• Knowledge of, or willingness to learn, the canon law that is relevant to the work of the Tribunal.
• Excellent computer skills, including proficiency in Microsoft Word and Excel.
• Excellent verbal and written communication skills.
• Good organizational skills
• Ability to transcribe recorded testimony, or willingness to learn this skill.
• Flexibility and willingness to assist others in the office.
• Must be able to work harmoniously with others and assume additional responsibilities as needed.
• Able to work calmly and quickly under the pressure of deadlines.

Please note: This position’s work location will relocate to St. Joseph’s Seminary & College located at 201 Seminary Ave, Yonkers, NY 10704 in early June 2025.

Compensation range for this position is: $28.50 – $30.00 per hour.

This position is considered full-time, non-exempt, and eligible for overtime.

Interested candidates should send a cover letter and resume to:
[email protected]

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