Job Description

We are seeking a skilled and proactive Payroll and Equity Manager to own the payroll, bonuses, commissions, and equity processes at Luxury Presence. As the sole person dedicated to payroll and equity, this person will be integral in driving efficiency, accuracy, and compliance across all compensation processes. This role will report to the Controller and partner closely with HR, Finance, and Legal to ensure that all employees are paid accurately and on time, and that equity programs are managed effectively.

Responsibilities:

Payroll Management

• Execute semi-monthly payroll cycles accurately, ensuring compliance with federal, state, and local laws.
• Process payroll changes including new hires, terminations, salary changes, bonuses, and other compensation adjustments.
• Review and reconcile payroll entries with finance to ensure alignment with accounting records.
• Manage relationships with external payroll providers, troubleshoot issues, and drive continuous improvements.
• Manage semi-monthly and monthly payments to offshore contractors.

Equity Management

• Administer equity plans, including review of stock option grants, managing vesting schedules, and processing exercises.
• Partner with external providers (e.g., external legal counsel and Carta) to maintain accurate records and reports of employee equity holdings.

Bonuses & Commissions

• Collaborate with department heads and managers to verify accurate calculations and ensure timely disbursement of bonuses and commissions.
• Maintain compliance with established commission structures, processing payments in alignment with company policies and guidelines.

Process Improvement

• Identify and implement improvements to payroll, bonuses, commissions, and equity processes, including system automation and integration with HR and Finance platforms.
• Act as the point person for payroll-related systems and data, working closely with HR to enhance the employee experience.
• Serve as a key stakeholder in any future HRIS/HCM implementations, ensuring payroll and equity needs are integrated seamlessly.

Compensation Compliance & Reporting

• Stay current with payroll regulations, tax obligations, and equity compliance requirements to maintain full legal compliance.
• Prepare periodic reports and analyses of payroll, bonus, commissions, and equity data for senior management.
• Oversee year-end activities such as W-2 distribution, annual reporting, and audit support as required.

Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent experience.
• 5+ years of experience in payroll administration, with exposure to equity management.
• Proficiency with payroll systems (e.g., Gusto) and equity management software (e.g., Carta).
• Strong knowledge of payroll laws and equity compliance.
• Analytical skills, with experience in creating and managing payroll and equity reports.
• Proficiency in Microsoft Excel, including experience with formulas, pivot tables, VLOOKUP, and data analysis to support payroll, bonus, and equity reporting needs.
• Exceptional attention to detail, with a proactive and collaborative mindset.
• Friendly, approachable, and empathetic demeanor, with strong interpersonal skills to build trust with employees. As the go-to person for payroll, this individual must respond promptly, professionally, and compassionately to employee inquiries, especially when resolving sensitive payroll issues.
• Demonstrated strong ethical standards and integrity, with a commitment to handling sensitive payroll and employee information confidentially and responsibly.
• Experience implementing an HRIS/HCM platform is a plus.
• Certified Payroll Professional (CPP) or similar certification is a plus.

$110,000 – $125,000 a year

Join us in shaping the future of real estate:

The real estate industry is in the midst of a seismic shift, and the future belongs to those who break new ground. As one of the fastest-growing companies in the proptech and marketing sectors, Luxury Presence challenges the status quo of what technology can do for real estate agents, leaders, and brokerages.

We’re a team of agile and tenacious innovators working collaboratively to drive the industry forward. Together, we build game-changing products that empower modern real estate entrepreneurs to dominate their markets. From award-winning web design to agile SEO solutions to cutting-edge AI tools, we deliver tech that anticipates market shifts and keeps our clients ahead of their competition.

Founded in 2016 by Stanford Business School alum Malte Kramer, Luxury Presence has grown to a global team ranked on the Inc. 5000 fastest-growing companies list three years in a row. We’re backed by world-class investors, including Bessemer Venture Partners, Toba Capital, and Switch Ventures, and have raised $52.6 million to date.

More than 13,000 real estate businesses rely on our platform, including 31 of the RealTrends top 100 agents featured in The Wall Street Journal. Additionally, many of the industry’s most powerful brokerages — including Compass, Coldwell Banker, and Sotheby’s International Realty — rely on Luxury Presence as a trusted business partner.

Every year since 2020, Luxury Presence has ranked on BuiltIn’s Best Place to Work lists. HousingWire named our founder and CEO a 2024 Tech Trendsetter, we’ve received several Tech100 Awards, and our lead nurturing tool just scored an Inman Innovation Award for Best AI-Powered Platform.

Luxury Presence is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

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