Job Description

Salary : $76,245.31 - $128,841.23 Annually
Location : Oxnard 93030, CA
Job Type: Full Time
Job Number: 3195-FN-2503-AA
Department: Finance
Opening Date: 03/06/2025
Closing Date: 3/31/2025 5:00 PM Pacific

Description
The City of Oxnard is currently seeking a Senior Accountant with professional accounting and strong technical skills to be part of the Finance team. This role offers a unique opportunity for individuals interested in pursuing a public service career, offering the chance to develop accounting, budgeting, and analytical skills within a full-service municipality.

WHAT YOU"LL DO:

• Supervises and participates in the posting, balancing, and reconciliation of the general and subsidiary accounts; reviews various funds and projects to determine if transactions are classified correctly; researches and analyzes transactions to resolve accounting problems; provides analysis of available funds at management's request.
• Participates in the maintenance and analysis of all General Ledger Accounts, and other account subsystems such as accounts payable, accounts receivable, payroll, inventory, fixed assets, revenues, and utility billing systems.
• Reviews and approves check requests, procurement requirements, and journal entries.
• Prepares financial statements for assigned projects or funds; prepares schedules and financial worksheets to assess the financial status of the programs and makes recommendations on corrections.
• Participates in the preparation of financial statements, schedules, and other statistical and financial reports; prepares work papers, financial statements, and various reports for federal and state agencies as well as for internal accounting; prepares fund balance projections and reviews with management.
• Participates in central accounting functions such as preparing adjusting entries, fiscal year closing adjustments, and documents for auditors.
• Monitors and reports on the status of federal grants; reviews and audits grant contracts, amendments, and other documents to insure grant compliance.
• Recommends or implements changes in accounting systems and procedures; identifies and resolves problems and inconsistencies involved in maintaining accounting controls; prepares recommendations and invests surplus funds.
• Coordinates accounting related activities with other divisions and/or City programs; answers questions and develops procedures for preparing accounting transactions pursuant to GAAP and procedures.
• Performs complex accounting transactions (e.g.; capitalized leases, Issuance and Deficience of Bonds, etc).
• Prepares analysis and work papers in preparation for audit examination pursuant to Generally Accepted Accounting Principles (GAAP), and Generally Accepted Auditing Standards (GAAS).
• Examines, reconciles, balances, and adjusts accounting records; reconciles, and prepares complex bank reconciliation for multiple accounts on an all funds basis.
• Explains charges to customers for City-provided services as needed.
• Prepares a variety of State, Federal, and local claims, statements and reports from a variety of sources including computerized data, accounting records, and other source documents.
• Interprets data and generates related statistical and fiscal reports; prepares and submits accounting information for data processing and input data into the computer.
• Monitors and controls revenues, expenditures, vouchers, and the allocation of costs; prepares cash flow projections for managerial use.

Payroll Title/Classification : Administrative Services Analyst, Senior

SUPERVISION EXERCISED/SUPERVISION RECEIVED:
Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management. May supervise paraprofessional staff and less than two professional staff including conducting performance evaluations, coordinating training, and implementing hiring. discipline and termination procedures.

DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.

WORK SCHEDULE:
The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm. Depending on the area of assignment staff may be assigned to a shift that is outside the standard work hours. This position may be required to be available for additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work.
Essential Functions
(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)

• Performs advanced professional financial, managerial and/or operational analysis work; supervises and oversees paraprofessional and professional staff in assigned area; may assist in training staff and serving as a lead worker.
• Provides programs management in assigned area; provides analytical support and coordination of special projects, as assigned.
• Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.
• Gathers information, analyzes and compiles data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, and databases.
• Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.
• Performs other duties of a similar nature and level as assigned.

Positions assigned to management analysis/program administration may be responsible for:
• Perform professional advanced journey-level analysis policy support and program/project administration;
• Lead project development, design, coordinate and implement programs;
• Manage projects;
• Conduct financial analyses
• Administer contracts;
• Prepare agenda items for City council and other boards and commissions;
• Compile and analyze data;
• Prepare complex reports;
• Represent the city in professional meetings and/or with other agencies;
• Write grant applications; conduct surveys;
• Recommend policies and procedures;
• Participate in the design of new and revised programs, systems, procedures and methods of operations;
• Coordinate and review transactions;
• Plan and coordinate safety programs and emergency plans, as assigned;
• Perform injury/accident investigations, as assigned;
• Assist with deterring reasonable accommodations, as assigned.
Minimum Qualifications
The following are the minimum qualifications necessary for entry into the classification:
EDUCATION :

• Bachelor's degree in business administration, finance, accounting or related field

EXPERIENCE:

• Three (3) years of journey-level professional experience in area of assignment

LICENSING/CERTIFICATIONS:

• None required

OTHER REQUIREMENTS:

• Must be able to speak and understand English to effectively communicate with fellow employees, customers, and vendors

General Information
APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs on-line application.
• Complete and submit responses to the supplemental questions, if required.
• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Finance Department.

Selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP: Positions in this classification are represented by Oxnard Mid-Managers Association (OMMA).

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information confirms that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781

If you have any questions regarding this recruitment, please contact Annette Adams at [email protected] or (805) 200-5448.
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
Retirement Contributions:
New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.

Vacation/Annual Accrual Rates:
Leave accrual rates vary between 6.24 - 11.78 hours per pay period based on years of service.

Administrative Leave:
Management employees are not compensated for overtime worked. However, the department director may authorize up to 40 hours of administrative leave in one year.

Deferred Compensation:
The City contributes 1% to a deferred compensation program.
Bilingual Pay: A regular full time employee may receive bilingual pay at the rate of $50.00-$100.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.
Health and Dental:
Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below:

Level One - For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City's monthly contribution of $1,543.00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee. If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.

Level Two - For employees hired on or after January 1, 2023, the City will contribute $1,956.00 towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will continue to provide $74.21 per month towards dental insurance.

Holidays:
The City observes 12 holidays per year

Life Insurance:
City employees receive Basic Life Coverage ($5,000) + AD&D ($10,000) + 1 times annual salary 100% paid by the City. Employees also have the option to purchase additional insurance.

Tuition Reimbursement:
Full-time employees are eligible for 75% reimbursement for work related coursework up to a maximum of $5000 per fiscal year.

Job Tags

Weekly pay, Holiday work, Full time, Contract work, Part time, Local area, Shift work, Monday to Thursday,

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